How to Split PST files with easy methods

MS Outlook PST files of large size can lead to serious problems. For example, MS Outlook 2002 & the older variants only permit the maximum size of PST files is 2 Gigabytes where MS Outlook 2003 and 2007 provides storage space for PST files is 20 Gigabytes only. But in comparison to Outlook 2010, 2013, 2016, and in 2019 the storage which is provided for the PST file is 50 Gigabyte. If the size of the PST file increase above the limit that each MS Outlook version permits than that PST file become corrupt. Thus, to save the PST files from becoming corrupted or damaged due to an increase of size above the given limit, it becomes mandatory to break PST files into smaller ones. Here, below are different methods in which you can easily split PST files into small sizes

Reasons to split large sized PST files

• Due to large size of PST file, the performance and speed of Outlook starts to decrease
• Users refused to store the data to PST file folders if the PST file is ou of space
• When the large PST exceeds its permissible limit, it makes the data of PST file inaccessible for the users

Method 1: Split PST files by Moving the Data of PST Files Using ‘Archive’ feature

The Steps are given below:-

• Open MS Outlook. Then, choose the PST file
• Click on File followed by info and then hit on the Cleanup
• A list will pop up from which choose Archive
• The Archive dialog box, check ‘Archive this folder & all subfolders’ box is by default. If it’s not checked, check the box. Then choose any folder from the list which has to be moved. For instance, choose the Inbox folder.
• In the Archive dialog box, the option of ‘Archive items older than’ is there. Here choose a date from the calendar
• With the option of Browse, choose a location and name the newly created PST file. IF not given, by default, it is saved as pst.  
• The selected location with the default name is there in the edit box. Hit on the OK to start splitting of PST files 

Method2: Split PST Files by Using Import/Export Option   

• Open and configured MS Outlook
• Then create a new MS Outlook PST file. Hit File>>More items>>Outlook Data File and then hit on the File
• The window of Create or Open Data file appears. Choose a location and give a name to the newly created Outlook data file. Hit on OK, a new Outlook file is created and listed
• Hit File>>Open
• In Import and Export wizard select Export a file from the list and tap on Next
• In Export to a File dialog box, choose Outlook Data File(.pst) and tab on Next
• From the Export Outlook Data File dialog box, choose the folder from which file has to exported. Open the folder, choose the item and hit on the Next
• Click on the Browse tab to select the file to export
• The Open Outlook Data File window opens. Choose the file to export and for confirmation click OK
• The selected Outlook file can be seen in the edit box. Click on Finish to start to break PST files.

These are the manual methods to split oversized PST files successfully with easy and hassle-free steps. You can perform the process.

Automated Method

This Manual method to move large PST files is a much complex and time-consuming method. The manual method involves some critical steps where there could be some risk of Data loss. To have a secure and proficient file splitting, you can use a third party professional software where you will get prominent features that are lacking in manual methods.

If you want to split large sized PST files then you can use a third party ShDataRescue PST Splitter Software. The software is designed for those users who want to split large PST files into smaller ones. You will get some advanced features in professional tools.

Conclusion

As we discussed there are many methods to split PST files into smaller ones. We discuss both methods manual as well as third party professional software. You can use the third-party professional tool as the manual method have some limitation and an also time-consuming method.